Administrative Assistant - Social Media -


Duties of position
? ? ? ?Responding, forwarding or following through on any necessary email from website.
? ? ? ?Anticipating and following through on all tasks necessary to complete the needs of administrative and development
? ? ? ?Editing, maintaining and development of website (WordPress). Update children's dream list, events, pictures, slideshows,
review content and create online registration/donate forms.
? ? ? ?Updating, all social media sites. - Respond to inquiries, create office and all volunteer chapter events as well as
miscellaneous benefits etc. Stay up to date on developing and new social media sites to ensure Sunshine Foundation is present on all
social networking site.
? ? ? ?Producing specialty brochures when necessary and updating information.
? ? ? ?Designing and editing PowerPoint presentations as well as collages, framed certificates etc.
? ? ? ?Utilizing volunteers in the office to do tasks in order to keep costs down as well as have the development office run more
? ? ? ?Schedule volunteers, maintain reports/waiver forms, order/pick up lunch and assist in any other volunteer needs. Responsible
for minting volunteer applications, records and hours.
? ? ? ?Communicate daily with all volunteer chapters to secure event dates, follow up on events and send appropriate materials to
chapters when needed.
? ? ? ?Assisting with and proofing chapter materials for events to ensure proper branding of logo.
? ? ? ?Designing and printing chapter/sponsor event flyers, raffles brochures, etc.
? ? ? ?Send out liability waivers for all sponsored sunshine events and file signed waivers.
? ? ? ?When required attend events and meetings as the President and the Development Director request.
? ? ? ?Quote and order promotional items - maintaining physical and database inventory of items.
? ? ? ?Getting estimates and ordering printed supplies as necessary - check on previous amount ordered and costs as well as
updating of information and or photographs.
? ? ? ?Maintaining color copier - order supplies, schedule maintenance, etc.
? ? ? ?Following up on all meetings, events etc. that involves the marketing/development administrative department with letters and
necessary forms of communication.
? ? ? ?Prepare necessary materials, make necessary phone calls, etc. prior to a marketing/development or administrative
presentation or meeting.
? ? ? ?Communicate with and assist the Volunteer RunWalkBark 4 Dreams committee in the planning of the annual 5k.
? ? ? ?Update Adopt a Dream website by contacting families for updated information and pictures.
? ? ? ?Create email blasts using Constant Contact
? ? ? ?Import and code online donations sending out Thank you letters when requested. Write monthly thank you letters for
Development Manager to use for donations made.
? ? ? ?Create monthly inserts to be sent out with thank you letters to donors. Keep up to date on technology that can be used to
further the Foundation.
? ? ? ?With staff input design, write copy, publish and print quarterly newsletter with children's calendar and donor list.
? ? ? ?Maintaining and updating donor lists using Abila Fundraising database.
? ? ? ?Reconciling petty cash forms and receipts for general expenditures.
? ? ? ?Update Wikipedia, Guidestar and all public online rating sites .
? ? ? ?Quarterly
? ? ? ?Working on preparations for Board of Directors meetings, schedule hotel.


Proficient in Microsoft Office - Strong Microsoft Outlook, Publisher, Excel, PowerPoint, Access Skills. Experience using Word Press.

Experience with scanning and printing using a WorkCenter or comparable color copier. Basic IT experience is preferred

Some Abila Fundraising 50 database or comparable nonprofit database software preferred.? Experience using photo software?

Good organizational skills, willingness to learn and grow into the position. Willing to learn from on the? job training, forward

thinking, serious work ethic and can appreciate the importance of being effective and efficient at all tasks.?

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